SAP Review and Appeal

• View your record to see if you meet the above SAP criteria: Sign in https://my.uic.edu; Choose “Student” tab and then navigate to “Financial Aid Menu” to then view “Satisfactory Academic Progress”.
• Fill out form completely
• Select the appropriate reason for the request
• DO NOT use a Review Request if you have exceeded 180 credit hours – you would need to use a SAP Appeal for Max Time Frame

Please read the form and all directions completely….click here to access the ***Review Request Form***

Timeline and Requirements:

• It is required to be an active student at UIC (enrolled within the last two terms and not dismissed) to submit an appeal. If you were dismissed, you need to be readmitted BEFORE submitting an appeal: talk to your college and see UIC Readmission Requirements
• After the first day of the semester for the term you are requesting an appeal, you are required to be registered in courses for that term for your appeal to be reviewed.
• Submit by deadline. Notification of financial aid cancellations are sent via email each May. If you would like to appeal your cancellation, you must apply before the date below in the term you are desiring to have your aid eligibility reinstated:
  • If you want aid starting in the Summer – deadline June 1
  • If you want aid starting in the Fall – deadline October 15
  • If you want aid starting in the Spring – deadline March 15

Directions for Appeal:

Ensure that you have all documents ready before accessing the form. You will need to be ready to fill out the form in its entirety; you cannot save and return later.

FIVE Steps for Successfully Submitting your SAP Appeal:

1. Indicate the circumstances for the appeal

2. Personal Statement and Plan for Recovery: 4 questions – all required

1. Please be as detailed as possible
2. There is a 500 max word count to each answer
3. We recommend you to write each answer in a Word or Google doc first, then copy and paste into the form
   • Q1: Provide a detailed explanation of the specific circumstances that prevented you from achieving Satisfactory Academic Progress
   • Q2: Provide an explanation of what has changed or why you do not foresee the previously described situation or circumstances reoccurring
   • Q3: Provide a detailed description of the supports and resources you will utilize in the future (either on or off campus) to ensure success in completing your degree
   • Q4: Provide a plan for: a) which courses you will take for the next two semesters, and b) your study plan to achieve Satisfactory Academic Progress

3. Supporting Document: At least one document required. Documents provided in this section should support the information provided in Q1 and Q2 of your personal statement.

Gather all supporting documentation (medical note, incident report, etc.) to upload:

1. Appeals without supporting documentation will be denied.
2. If a professional is providing a letter to support your appeal, it must be signed,
   dated and on letterhead.
3. All letters must include contact information of the professional (address and phone number) for the committee to contact if they determine follow-up is necessary.
4. Some examples of appropriate supporting documentation are as follows:
   

   Family Circumstances	Medical Concerns	Emotional Medical Concerns
   -Marriage Certificate -Birth Certificate -Divorce Papers -Court Documents -Police Reports -A Copy of Plane Tickets	Letter from Doctor: -Verifying illness -Verifying treatment -Supporting your ability to handle an academic course-load	Letter from a Counselor /Therapist: -Verifying treatment -Supporting your ability to handle an academic course-load

   
   

   Death	Accident	Previous Degree
   -Death Certificate -Obituary -Memorial Service Bulletin	-Original Police Report -Medical Documentation -Car Repair Bills	-Unofficial Transcripts -Request to Change Major -Explanation of Career Change

4. Additional Documentation: More documentation can be helpful. See above examples of what you can or might include as additional documentation.

1. Rules for Uploads:
   1. Document file name cannot contain any special characters (e.g., no spaces, underscores, apostrophes, etc. JUST LETTERS AND NUMBERS).
   2. You will select Document or Image: Documents must be file type (.doc, .docx, .pdf, .xls, .xlsx) | Images must be (.jpeg, jpg, .gif, .png, etc…)
   3. File size and quantity can impede submission: if you have an issue submitting the form, reduce file size to 2MB per document or image

5. Advisor Section/Advisor NETID:

1. Your appeal requires a statement from an advisor who can speak to your
   academic progress; for example, your primary designated college advisor or
   advisors and coaches in LARES, ACE, Honors, or Athletics.
   ENGR: this needs to be your primary advisor not a faculty advisor (see
   iAdvise)
2. You will need to enter your advisor’s exact NETID. To find their NETID, use iAdvise or look up their email (the NetID is the portion of the email address before the @ symbol) Example: jdoe22@uic.edu
3. If you need help finding your advisor please access your Success Network via iAdvise *Look for Advisor under Success Network. We will send them a form to fill out on your behalf.

 Appeal Phases:

Please be advised, this is a multi-phase application process. The process of application is not complete until the appeal reaches the last phase. Your appeal will flow through the phases outlined below:

1. Student Initiate – you will receive email confirming receipt
2. Advisor Evaluation – you will receive an email when your advisor completes the evaluation – your advisor may try to contact you to discuss – please answer their inquiry ASAP
3. Financial Aid Review – you will receive an email that your appeal is either ready for committee review – or – THEY SEND BACK TO YOU FOR CORRECTIONS
   1. Corrections phase (if needed)
4. Committee Review – You will receive an email when your appeal is in committee review – it can take 4-6 weeks for the committee to deliver a decision
5. Final Decision – You will receive an email with the final decision.
   • ***IF your appeal is approved, carefully READ the requirements and stipulations of the reinstatement. Students with approved appeals will be subject to an academic plan and/or specific GPA or course requirements, depending on their circumstances. If they do not maintain the stipulated requirements, the student’s aid will be canceled (see SAP Policy).

Considerations:

• Financial Note: Students in cancellation status may enroll in classes. However, if the appeal is denied the student remains responsible for any charges incurred at UIC. Financial Aid cannot be retroactively reinstated if an appeal is approved after a semester has ended or if an appeal is incomplete and the documents are submitted after a term ends.
• Confidentiality Notice: UIC staff are responsible employees who must report sexual misconduct violations to the university’s Title IX Coordinator. If a student discloses in an appeal that they are a victim of gender- or sexual orientation-based discrimination, harassment, or misconduct, it will be reported in compliance with UIC’s Title IX policy. For more information, please visit Sexual Misconduct Policy | Sexual Misconduct | University of Illinois Chicago (uic.edu).
• Need Assistance: If you need help filling out your review request or appeal, contact your advisor or someone in your Success Network. How to find my advisor: Click iAdvise

 Form Access:

Please read the 5 steps for successfully submitting a SAP Appeal BEFORE accessing the form. Once you are in the form, please read all directions completely….click here to access the ***SAP Appeal Form***