Satisfactory Academic Progress Policy
The university's SAP policy includes both qualitative and quantitative measures. Failure to meet any one of the criteria will result in the cancellation of the student's financial aid award for current and/or future semesters, depending upon the time of the review. For example, the timeframe between when the spring term grades are available and the start of the summer term is only a few days. However, if students are not meeting SAP at the end of the spring term, they will be ineligible for financial aid for the summer term, regardless of whether they already have a financial aid award and are enrolled/attending classes. Please be aware, once enrolled for a term students accept responsibility for any bill assessed regardless of their financial aid status. Students not meeting the SAP requirements will be notified accordingly via their UIC email address as soon as possible.
All periods of a student's enrollment, whether or not the student received aid, are included in the SAP review. In addition, all credit hours transferred to UIC for the current enrollment level are included and counted towards a student's maximum time frame, ratio, and are reflected in the student's cumulative grade point average (GPA). Please note, this is only the case if a GPA was able to be determined based upon the transcript(s) provided to the Office of Admission and Records (OAR).
Qualitative Measure (cumulative grade point average):
Undergraduate - Undergraduate students must have at least a 2.0 (or "C" average) cumulative GPA by the end of their second academic year. For example, this would apply to students whose first semester of attendance at UIC was fall 2013 or earlier when SAP is reviewed at the conclusion of the spring 2015 term. The 2.0 cumulative GPA requirement applies to transfer students, whose first semester of attendance was after the fall of 2013, and the institutional attempted and transfer hours are 60 or greater, or after 2 academic years at UIC, whichever comes first. In both cases, if the cumulative GPA is below a 2.0 (when SAP is reviewed) after the student's second academic year, the student's aid will be cancelled. Some grades such as "S, SH and CR" will not be included in the cumulative GPA.
Graduate/Professional - In order to graduate, most programs require a student to have at least a 3.0 (or "B" average) cumulative GPA. Due to stricter requirements, the satisfactory academic progress policy requirement for GPA will be the same as that required to remain in good academic standing in the student's respective program. However, if the cumulative GPA falls below 2.0 (or "C" average) at the time when SAP is reviewed, the student's aid will be cancelled. Some grades such as "S, CR and DFR" will not be included in the cumulative GPA.
Quantitative Measures (maximum time frame and course completion ratio):
Undergraduate - Regulations state that undergraduate students must complete their program within 150% of the published length of their program. The minimum number of credit hours required for an undergraduate degree at UIC is usually 120. Therefore, undergraduate students are allowed to attempt a maximum of 180 credit hours while pursuing their degree. The required number of credit hours may vary based upon degree; therefore the maximum number of credit hours that a student may attempt will also vary in some cases. The 180 credit hour maximum timeframe still applies, regardless of the number of times a student changes majors or if he/she is pursuing multiple majors or degrees. Students may appeal their status, if their aid is cancelled and they are pursuing multiple majors or degrees. If at the time when SAP is reviewed at the conclusion of the spring term (or any other term) it is determined that a student has exceeded the maximum number of attempted credit hours based upon their degree, the student's aid will be cancelled.
In addition to the maximum number of credits undergraduate students may attempt while pursuing their degree, they must also successfully complete 67% of the cumulative attempted credits at UIC and transferable credits. Credits attempted are those hours a student is registered for at the conclusion of the add/drop period each semester as defined by OAR. All classes for which a student is registered after that date will be included. Successfully completed course work is defined as the total number of hours which a student receives a grade of A, B, C, D, AH, BH, SH, S or CR. If when SAP is reviewed, a student falls below the 67% cumulative standard, the student's aid will be cancelled unless they are satisfactorily meeting the requirements of their academic plan.
Graduate/Professional - Graduate and professional students' financial aid eligibility is contingent upon completing their degree requirements within 150% of the program's published length in accordance with the standards established by their respective college. Students should consult with their particular college regarding the published length of their specific program. Please be aware that students seeking a second graduate or professional degree, who have exhausted their financial aid eligibility, will need to file a SAP appeal to regain eligibility.
In addition to the maximum timeframe, students must also successfully complete 67% of the cumulative attempted credits at UIC and transferable credits. Credits attempted are those hours a student is registered for at the conclusion of the add/drop period each semester as defined by OAR. All classes for which a student is registered after that date will be included. Successfully completed course work is defined as the total number of hours which a student receives a grade of A, B, C, D, S, CR or DFR. For students from the College of Medicine, the grading system is different; students are encouraged to review the academic catalog to determine which grades are considered for successful completion of coursework. If when SAP is reviewed, a student falls below the 67% cumulative standard, the students aid will be cancelled unless they are satisfactorily meeting the requirements of their academic plan.
Treatment of course withdrawals, incomplete(s)/not reported, repeated courses and remedial courses:
Withdrawals (W): There is a difference for SAP purposes between a drop and a withdrawal. Courses dropped before the conclusion of the add/drop period that no longer appear on the student's enrollment record or transcript will not count as a course attempted and will not affect the completion ratio. Courses that a student withdraws from after the add/drop period, for which the student remains enrolled and receives a "W" grade as part of their transcript, will count as a course attempted but not completed, and will reduce the cumulative course completion ratio accordingly.
Incompletes (I) or Not Reported (NR): Courses in which a student has an incomplete grade or the faculty has not reported a grade at the time in which SAP is reviewed will be included in the attempted hours. However, as there is no current grade in the system, these courses will not be included in the cumulative GPA determination at such time.
Repeated courses: For courses repeated, only the most recent grade is included in the students cumulative GPA. When determining if a student is meeting the quantitative SAP standards, all courses will be included in the attempted hours.
Remedial courses: Non-credit (NC) remedial courses are not included in either the attempted hours or the student's cumulative GPA. There are a limited number of remedial courses for credit otherwise known as academic preparation courses which are included in the attempted hours, but not in the cumulative GPA.
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