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Financial Aid

Frequently Asked Questions

COMPLETING THE FAFSA

VERIFICATION/REQUIRED DOCUMENTATION

THE AWARD LETTER

FEDERAL LOANS

DISBURSEMENT

MAP GRANT

FINANCIAL AID/AWARD ADJUSTMENTS

FEDERAL WORK STUDY

WITHDRAWING/DROPPING CLASSES

SUMMER SEMESTER FINANCIAL AID

SATISFACTORY ACADEMIC PROGRESS (SAP) CANCELLATION

NON-OSFA

Q: What is the timeframe for submitting the FAFSA?
A: Students should submit their Free Application for Federal Student Aid (FAFSA) as soon as possible after the October 1 availability date. Late FAFSA submission can affect eligibility for some financial aid programs.

Q: How do I complete the IRS Data Retrieval on the FAFSA?
A: The IRS Data Retrieval tool is a fast and simple way to transfer accurate tax information into your FAFSA. The following video, which refers to 2016-2017, shows step-by-step how to complete the Data Retrieval on the FAFSA: https://www.youtube.com/watch?v=eiNkqyCIuro.

Q: What documents are needed for my financial aid to be awarded?
A: For many students, only a completed Free Application for Federal Student Aid (FAFSA) is necessary to receive an award letter. Students are notified via e-mail if we need additional documentation to process financial aid. Students can also view financial aid requirements from the Student Self-Service website under the Finances tab on the UIC Portal: http://my.uic.edu.

Q: Is there a deadline for submitting the Dependent/Independent Verification Worksheet or any documents that may be required from me?
A: We recommend submitting outstanding financial aid requirements as soon as possible. The deadline for submitting most outstanding financial aid documents is two weeks before the end of classes for each semester. The specific deadlines can be found on the OSFA Calendar.

Q: The semester has started, why don't I have an award letter?
A: Only students who have completed a Free Application for Federal Student Aid (FAFSA) and submitted any required documentation will receive a UIC award letter.
FAFSA processing time can take 2-3 weeks before an award letter is issued. Students will receive e-mail notifications when their award letter is available online.

If you submitted your FAFSA over two weeks ago and still have not received an award letter, you may have outstanding requirements. Students may need to submit Dependent/Independent Verification Worksheets, US Citizenship documents, Selective Service status, etc. Students will receive e-mail notifications from the OSFA requesting additional documentation or they can view requirements at www.my.uic.edu under the “Finances” tab.

Financial aid may be cancelled for students who fail to meet the Satisfactory Academic Progress (SAP).

Q: I am a new student, when will I get my award letter?
A: New/transfer students who submitted a FAFSA and any required documentation requested by the OSFA will begin to receive award letter notifications around the middle of March each year. Students with outstanding documentation requests may receive an unofficial estimated award letter that is subject to change until all requirements are satisfied. The OSFA calendar will show published deadlines for submitting financial aid documentation.

Q: I am a continuing student, when will I get my award letter?
A: Continuing students who have submitted their FAFSA and any additional documentation will begin to receive award letter notifications around early June each year.

Q: My parent recently lost his/her job, can I qualify for more financial aid?
A: If a student or family member recently lost a job or experienced financial hardship due to death, divorce, or unexpected medical expenses, they may submit a Change of Financial Situation request. Students must complete the form in its entirety and provide required documentation. Submitting a Change of Financial Situation request does not guarantee an increase in aid.

Q: How do I apply for federal student loans?
A: Students apply for federal student loans by completing the Free Application for Federal Student Aid (FAFSA) each academic year.

Q: How do I accept my loans?
A: Students can accept/decline/reduce any federal loan offered to them through the online award letter. Students access the award letter through the UIC Portal at http://my.uic.edu under the Finances tab. The first page of the award letter will show the Cost of Attendance, Need Calculation and Award Summary. Click the button at the bottom of the page that says "Continue." On the page that follows, students will report their fall/spring enrollment hours and any other financial resources. By clicking "Continue" on the second page, students come to the final page of the award letter where they choose to accept or decline loans. If a student wishes to accept less than the amount being shown, they can enter a partial amount in a small text box to the right of the accept/decline drop-down menu. After accepting the terms and conditions and submitting a decision, any specific requirements for disbursement will be displayed.

Q: What is the deadline for accepting my federal loans?
A: The deadline for accepting federal loans in any given semester is generally about two weeks before the end of that semester. Tuition and fee billing due dates are prior to the due dates to accept loans.

Q: Can I still receive loans even if I originally declined them?
A: Yes, previously declined loans can still be accepted. Students must access the award letter online at http://my.uic.edu under the Finances tab. At the bottom of the first page, click the button that says "Request Changes." On the page that follows, students can submit a request in the text box to have loans re-offered. Click "Continue" to submit the request.

Students will receive a revised award letter notification after requested changes are updated. Typed requests should be as specific as possible.

Q: If I realized I did not borrow enough federal loans, how can I apply for more?
A: Students who accepted a partial amount of the federal loans are still able to request an increase in loans. Students must access the award letter online at http://my.uic.edu under the Finances tab. At the bottom of the first page, click the button that says "Request Changes." On the page that follows, students can submit a request in the text box to have loans increased. Click "Continue" to submit the request.

Students will receive a revised award letter notification after requested changes are updated. Typed requests should be as specific as possible.

Q: I borrowed more loan money than I need, can I give back some of my loan(s)?
A: Students can reduce loans at any time during the semester if they borrowed more than necessary. Students must access the award letter online at http://my.uic.edu under the "Finances" tab. At the bottom of the first page, click the button that says "Request Changes." On the page that follows, students can submit a request in the text box to reduce a loan. Click "Continue" to submit the request.

Students will receive an e-mail notification after requested changes are updated. Typed requests should be as specific as possible.

Important: When a loan has already disbursed to a student account, any reduction in funds will be billed back the student’s account and create a balance owed to UIC. Students who received a refund from loans will need to use that refund to pay the resulting balance. Students who used loans to pay tuition and fees but did not receive refunds will be responsible for paying their loan reduction balance.

Q: What's the difference between Subsidized and Unsubsidized loans?
A: The difference between Subsidized and Unsubsidized loans is the accrual of interest. Subsidized loans will NOT accrue interest while the student remains enrolled in school at least half-time (6 or more credit hours for undergraduate students). Interest on Unsubsidized loans will accrue from the date of disbursement. More detailed information about both Subsidized and Unsubsidized loans can be found here.

Q: When does my financial aid pay?
A: The payment of financial aid is called disbursement. Financial aid disburses no earlier than 10 days before the beginning of a semester. Disbursement dates and other important dates and deadlines can be found on the OSFA Calendar.

After the initial disbursement of financial aid, additional disbursements occur regularly throughout the semester on Wednesday and Friday mornings.

Q: Why haven't my loans disbursed to my student account?
A: Federal Direct loans (Stafford Subsidized/Unsubsidized and Parent/Grad PLUS* loans) and Campus-based loans (Perkins, HPSL and Nursing Student loans) have mandatory requirements. Federal Direct loans require Entrance Counseling and a Master Promissory Note (MPN) before disbursement. Parents approved for a Parent PLUS loan must complete only an MPN. All federal loan requirements can be completed on the Department of Education's website at http://studentloans.gov. For all campus-based loans, students must have completed UIC’s Financial Counselor entrance interview and completed an MPN available on the ACS Website.

Important: Loans will not disburse for students enrolled less than half time, even if all requirements are complete. Half time is 6 or more credit hours for undergraduate and professional students and 5 or more credit hours for graduate students.

*Graduate students who accepted a PLUS are subject to credit approval. An undisbursed PLUS loan may have been denied due to adverse credit. Students can view a PLUS loan denial notification by logging in to http://studentloans.gov and clicking the "PLUS Correspondence" link from the menu.

Q: Why did I receive the MAP grant last year, but not this year?
A: Every year ISAC, the state agency that administers the MAP Grant Program, determine a FAFSA submission deadline for MAP eligibility. Any student who submits their initial FAFSA after the state MAP deadline will not be eligible to receive it for that upcoming academic year. UIC's priority deadline to submit the FAFSA is February 15th. These deadlines are subject to change. UIC encourages students file as soon as possible after the FAFSA is available on October 1.

The MAP Grant is a need-based award. Financial need is determined using the data submitted on the FAFSA. If there are changes to that data, such as household size and/or household income, it can impact MAP Grant eligibility.

There are limits to MAP Grant eligibility based on grade level and total credit hours. Those details can be found at the bottom of the State Grant page here.

The MAP Grant is available only to Illinois residents and/or the dependents of Illinois residents. If a student or their parents (for dependent students) no longer reside in Illinois, they will no longer be eligible for the MAP Grant.

Q: Why is there an adjustment on my MAP Grant?
A: The MAP Grant pays according to the number of enrolled credit hours. Students enrolled in 15 or more credit hours will receive 100% of the MAP Grant award on their award letter. Enrollment below 15 credit hours causes a prorated MAP disbursement. If the number of credit hours changes after the initial disbursement of the MAP Grant, by adding or dropping credit hours, the funds already paid to a student account may be adjusted. Information about how enrollment affects the MAP Grant and is available here.

Q: If I enroll part-time, will my financial aid be adjusted?
A: MAP and Pell Grants will be adjusted if students enroll part-time. Loans, work-study, and UIC aid may be adjusted if the reduced enrollment also reduces a student’s financial need. Students must enroll at least half time to receive institutional grants and loans.

Q: Why did I have loans cancelled or reduced when I received my scholarship or tuition waiver?
A: All students have a Cost of Attendance that is shown on their award letter. Per federal regulations, total financial aid resources cannot be greater than the Cost of Attendance. If an additional scholarship or tuition waiver results in an over-award in excess of the Cost of Attendance, any federal or private loans are subject to reduction or cancellation so that total aid does not exceed the Cost of Attendance.

Q: What is Federal Work Study?
A: Federal Work Study (FWS) Federal Work Study (FWS) refers to the money used to pay a student for hours worked at a part-time job on campus. The America Reads program offers a limited number of positions as off-campus tutors with the Chicago Public Schools. UIC and the federal government fund the FWS program. FWS shown on an Award Letter is the total amount a student may earn for the academic year. Students are responsible for finding on-campus employment. To search for a FWS job, visit the Office of Student Employment website.

Q: How can I get Federal Work Study?
A: Federal Work Study (FWS) is a need-based program, so students must be eligible for FWS based on their FAFSA data. Students interested in FWS should submit a request online through their award letter.

FWS funding is limited to undergraduate students, and not all requests for funding are granted. Requests are reviewed in the order they are submitted.

Q: If I drop a course, how will this affect my financial aid?
A: Students may freely add/drop courses until the 10th day of the semester. If a course is dropped during the add/drop period, the total number of credit hours is reduced which may result in an adjustment of tuition and fees along with eligibility for certain types of aid. Students who received a refund based upon higher enrollment may need to repay funds. For information regarding how enrollment affects the most common types of financial aid, please visit this link.

Q: What happens if I withdraw from a course after the 10th day of the semester?
A: Withdrawing from a course or courses after the add/drop period (not a full withdrawal from a semester) does not affect current term aid or enrollment hours; however, students receive a grade of "W" for the course(s) they withdrew from. Withdrawals can impact future aid eligibility by lowering course completion ratios. See the SAP Policy for information about course completion ratio requirements.

Q: What happens if I withdraw from all my courses after the 10th day of the semester?
A: When a student withdraws from all of their classes in a given semester, two separate processes occur. The Office of the Registrar prorates tuition and some fees (according to their withdrawal policy and refund schedule), and the Office of Student Financial Aid (OSFA) prorates financial aid as required by federal regulations. An explanation of this proration process can be found here.

Q: How do I get financial aid if I decide to attend classes during the summer?
A: All students who are degree seeking and have a FAFSA on file for the current academic year will be considered for financial aid during the summer semester. Summer financial aid eligibility is evaluated upon enrollment. For more information, view the Summer Financial Aid section found here.

Q: Are there grants available for summer classes at UIC?
A: The only grant that is available for use during the summer is the Federal Pell Grant. Students are only eligible for summer Pell if they did not receive their full Pell award for the fall and spring semesters. Since the Pell Grant pays 100% of the scheduled award when a student takes 12 or more credit hours in a semester, it means that summer Pell will only be available for a student who took fewer than 12 credit hours for the fall and/or spring semesters and did not receive their full award. Most students are only eligible for loans during the summer semester.

Q: Why hasn't my tuition waiver been applied to my student account?
A: This flowchart can help answer the above question for most graduate students. For graduate assistants, OSFA can only post and pay waivers after a qualifying employment appointment is processed by university HR confirming that a student meets their eligibility criteria found here; between 25%-67% employment covering at least 91 continuous days of the semester (41 in summer). Graduate Assistants must also be enrolled in a minimum of 8 credit hours (3 for summer) for a waiver to be paid.

For students awarded Board of Trustees (BOT) Tuition Waivers or Graduate College Waivers (as part of a fellowship, traineeship, etc.), these waivers are reported to the OSFA by the Graduate College each semester. If a waiver has not paid, it may not have been reported yet. BOT and Grad College Waivers require 12 or more credit hours during the fall and spring semesters and 6 credit hours in the summer, unless specifically indicated otherwise.

For Child of Employee Tuition Waivers, the parent/employee must complete the online application and the student must submit a Benefit Utilization Record to our office. Specific details and policies are found on NESSIE here.

To ask about a different type of waiver, please contact us.

Q: My financial aid was cancelled/suspended, what can I do to pay for next semester? Can I appeal?
A: Financial aid can be cancelled due to failure to meet Satisfactory Academic Progress (SAP) requirements. Undergraduate, graduate and professional students must maintain a 2.0 GPA and complete at least 67% of their attempted credit hours to meet SAP requirements. SAP evaluations occur at the conclusion of every spring semester, in mid-May, and students who are cancelled are notified by e-mail.

If financial aid is cancelled from failure to meet SAP requirements students may submit an appeal which will be reviewed by a committee. Submitting an appeal does not guarantee that aid will be reinstated.

Outside of an approved appeal, students can regain financial aid eligibility by successfully completing enough coursework to bring their GPA and course completion ratio at or above the required minimums. If students believe they now meet the SAP requirements but aid has been cancelled, they must notify the OSFA directly.

Appeal deadlines are as follows:
Summer - June 1
Fall - October 15
Spring - March 15
SAP_Appeal_Evaluation_Form

Q: How much does it cost to attend UIC?
A: http://www.uic.edu/depts/oar/financial_matters/tuition.html

Q: Where can I search for scholarships?
A: http://www.uic.edu/depts/oaa/ssp/

Q: How can I waive the Campus Care health insurance fee if I already have insurance?
A: Students can waive the Campus Care health insurance by completing an online waiver form available through the Campus Care office website. http://www.uic.edu/hsc/campuscare/

Q: How do I get on a payment plan?
A: http://paymybill.uillinois.edu/PaymentPlan

Q: When is my bill due?
A: http://paymybill.uillinois.edu/BillFAQs

Q: Where can I get the 1098-T form so I can complete my tax return?
A: The 1098-T form is made available to students online each year by the USFSCO office. http://paymybill.uillinois.edu/Understanding1098T


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