Award Terms and Conditions
The financial aid identified on your Award Letter is offered to you with the following conditions:
- You must be enrolled as a degree-seeking student.
- You must be a U.S. citizen or eligible non-citizen.
- You must be enrolled at least half-time (6 hours undergraduates/professionals and 5 hours for the Graduate College and School of Public Health) to be eligible for Federal Direct Loan(s).
- You must be enrolled full-time (12 credit hours per semester) to receive most types of financial aid. If you enroll less than full-time, your financial aid awards will be reduced or cancelled.
- The State of Illinois MAP Grant will be reduced if you are registered for fewer than 15 credit hours in a semester. Also, if you reduce your course load by withdrawing prior to the tenth day of class, your State of Illinois MAP Grant will be reduced, requiring repayment.
- By applying for financial aid and agreeing to share that information with the Illinois Student Assistance Commission (ISAC) you have been considered for the State of Illinois (IL) Monetary Award Program (MAP) Grant. If you were determined to meet the eligibility criteria for the MAP grant, an award is included on this award letter. This award may be an estimate made by the financial aid office and, if so, is identified as a "State of IL MAP Grant (Est)". MAP grants are limited based on the number of applicants and funding levels appropriated by the Illinois General Assembly. Please be aware that in light of state funding constraints, reductions to estimated or actual MAP grants are possible.
- Eligibility for a MAP grant is tracked by the equivalent number of semester credit hours of MAP benefits paid on your behalf. This is called MAP Paid Credit Hours. Payment for each term is being made according to the equivalent number of credit hours eligible for MAP payment, with a minimum of 3 and a maximum of 15 MAP Paid Credit Hours.
- There is a limit on the number of MAP Paid Credit Hours that can be paid while you are classified by your school as a freshman and sophomore. This limit is the equivalent of 75 MAP Paid Credit Hours. If this maximum is reached, you must attain junior status for your MAP grant eligibility to resume. The maximum number of MAP Paid Credit Hours that can be received is capped at 135.
- If a State of IL MAP Grant (Est) is not included in your award letter, you are not eligible for the grant at the University of Illinois.
- You must notify the Office of Student Financial Aid of the sources and amounts of any financial assistance that you receive from all other sources, including but not limited to scholarships, loans, assistantships, fellowships and educational benefits that do not appear on your Financial Aid Award Letter. This information should be reported on the "Request Changes" section of your electronic Award Letter.
- The Office of Student Financial Aid reserves the right to adjust or cancel any award at any time because of the notification of awards not previously included on your Award Letter, changes in a student's financial status, academic status or due to an awarding error. Changes reflected in your awards will result in an e-mail to the student which serves as notification of the change.
- You will be responsible for repaying any funds you receive that exceed your financial need, or if for any reason, you become ineligible for the financial aid.
- If you drop classes, withdraw or make other academic changes, your financial aid awards may be adjusted and repayment may be required.
- If you stop attending classes without officially withdrawing, your financial aid awards may be adjusted and repayment may be required.
- All awards in your financial aid package are contingent upon continued funding from federal, state, and institutional sources. If funding for any of your awards is reduced, suspended, or eliminated, the affected awards will be reduced or rescinded accordingly. If the awards were disbursed to your account, the amount of the reduction or rescission will be charged back to your account no later than the end of the term for which the award was made, and you will be responsible for paying the account balance in accordance with University payment policies.
- If requested, you must provide documents to verify the accuracy of information reported on the FAFSA before financial aid funds can be awarded or disbursed.
- If after filing your FAFSA, you are convicted of possessing or selling drugs, you must notify the Office of Student Financial Aid immediately.
- You must maintain Satisfactory Academic Progress.
- Two or more tuition and/or fee restricted awards may be combined, but the total cannot exceed your assessed tuition and/or fees.
- You must work in a Federal Work-Study (FWS) position to earn the FWS amount shown on your Award Letter. FWS funds are not disbursed into your University Billing Account. You receive a pay check, just as in any other form of employment.
- You will not be eligible for aid offered for any term during which you hold a cooperative education position or a paid internship.
- If you are working toward a second bachelor's degree, you are only eligible for Federal Direct Loan(s).
- If you have a bachelor's degree and/or are a graduate/professional student you are not eligible for aid restricted to undergraduates such as, but not limited to, Federal Pell Grant, ISAC MAP Grant, Student to Student Grant, Federal SEOG, UIC Access to Excellence Grant, UIC Gateway Grant, UIC Housing Award and OSFA Tuition Award.
- You will receive financial aid in two installments (one half is disbursed for fall semester; the second half for spring semester), unless otherwise noted. Disbursements are made directly to your student bill.
- If you are participating in a Study Abroad program, it is highly encouraged that you meet with the Office of Student Financial Aid Study Abroad liaison.
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